Bharti soft tech pvt ltd, India announces to launch Quick scrum tool by 1st July 2014, it will be available to download from http://www.quickscrum.com.

Bharti soft tech pvt ltd, I... | MyPRGenie

Bharti soft tech pvt ltd, I... | MyPRGenie

What Should The Perfect And Ideal Daily Stand-Up Scrum Meeting Consist Of As Per The Official Scrum Guide?

The daily stand-up scrum meetings play a vital role in ascertaining that the development activity is carried out in a sustained manner. The meetings are usually time boxed to 5–15 minutes and are held standing up to remind people to keep the meeting short and to-the-point. Stand-up scrum meetings also help to find potential pitfalls experienced during ongoing sprints. It is important to know how the daily meetings are carried out, and what they should ideally consist of. On the basis of official scrum guide specified by Jeff Sutherland and Ken Schwaber, the originators of scrum methodology, the article tries to explain in details about the daily scrum meetings.

·       Who should attend the meeting?

Everyone associated with the scrum project should attend the meeting. It is important for the scrum master and the team members to remain present, while the product owner and stakeholders too can remain present if they desire to do so.

·       What should be discussed during the meeting?

It is very important to remain focused and only discus about those topics which are directly related and associated with the sprint activity. The attendees should try not to wander off the main topic and discus about other trivia which are not pertaining to the scrum activity. In fact, the guide is specific about discussing topics which are directly connected to the sprint to be carried out during the particular day, even other topics dealing with the project, or project related issues should be avoided during the stand-up meetings. There are special provisions like the sprint retrospective meeting to discuss about such issues.The main topics to be included during the meeting should consist of:

-      What tasks were accomplished during the sprint carried out the day before?

-      Which tasks are to be developed today?

-      Did the particular team member face any problems or impediments during the sprint implementation? If so, what were they?

  

·       In what order should the discussions be carried out?

There is a lot of flexibility while deciding about the order in which the discussions can be carried out during the meeting. Team members can take turns in discussing about what they have achieved, and what they plan to do on the particular day. Alternatively, the scrum master may decide who should speak first and which team member should follow the discussion. A popular method is to take up discussions regarding important tasks first, followed by the order of priority. The order of discussion can vary from project to project, and from need to need. 

·       Where and when should the meetings be held?

The stand up meetings should be ideally held at the place of work, and in front of the task board. While they can be conducted almost everywhere, including conference rooms, holding the meetings in the actual place of work can help the team members to remain more focused and target oriented. The meetings should be held before the daily sprint is initiated.

·       How to sustain the energy levels during the meetings?

The stand up meetings are also commonly referred to as “huddles” by many people, simply because each team member stands very close to the next one during the meeting. The scene is much similar to the scrum used in rugby. The proximity often encourages the team members to become proactively involved in the discussion. The energy levels start rising up as each team member briefly, and professionally, discusses and outlines his or her activity for that particular day. The meeting is to be held in such a manner that the “atmosphere” becomes charged up with anticipation, and each member focuses upon the goals he or she plans to achieve during the sprint carried out that day.

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What Is Sprint Planning And What Do The Sprint Planning Meetings Actually Consist Of Or Include?

The primary objective of a sprint planningmeeting is to discuss and plan about what the development team intends to build or develop in the upcoming sprint, and how the individual members of the team are prepared to go about with their development activity. Though most experts refer it to as a “single” meeting, it is in fact segregated into two unique parts. The first part concentrates upon what the team is actually asked to build or develop, and is attended by the team members as well as the product owner. The second part of the meeting focuses upon how the team members will proceed with the actual development work. The team members are to mandatorily attend both the parts of the meeting, while the product owner is committed to attending the first part only. He or she can however attend the second part if he or she wishes to do so.   

The first part of the sprint planning meeting

During the initial part of the meeting, the product owner has an opportunity to explain in depth about the set of user stories to be developed during the sprint. It is a rapid-fire type of discussion in which the product owner initially explains the user stories, and subsequently the team members start asking questions regarding the points they are not clear about. The product owner has many responsibilities and roles to play. The person represents the client’s interests, explains how the stories are to be linked up in the future, and keep tabs during the entire development activity carried out by the team members. The objective of the meeting is to provide enough information, or brief the team members regarding the development activity required so that each member can carry out his or her part without any confusions or problems.

The questions typically asked during this stage of the meeting are: 

·       What is the acceptance or “passing” criteria of all the stories?

·       What kind of data sources need to be used? Where will the data originate from, and where will it go?

·       How should the developed component look like once it is fully developed?

The second part of the sprint planning meeting

During the second part of the meeting, the team further analyses the user stories and focuses upon creating the sprint backlog which includes the user stories, or the set of requirements and functionality to be developed by the team members during the sprint. The team typically segregates the user stories into individual tasks, and links up, or associates each task with a certain time scale i.e. the duration in which the particular task is to be developed. Generally the tasks are planned to be completed on an hourly basis, however, the time period can be more depending upon the complexity and the levels of functionality to be incorporated into the given task. Another main objective of this part of the meeting is to accept the user stories as practical and “doable”, and to reject those stories which cannot be catered to, owning to various reasons.

The duration of the entire sprint planning meeting can range from two hours up to eight hours depending upon the number of user stories involved, and the levels of complexity. The rule of the thumb is to spend one hour of discussion for each week of sprint.   

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What to Consider Before Writing User Stories in Scrum So They Can Be More Effective and Meaningful

User stories in scrum

A user story is the main functional unit in scrum methodology. When any project is taken up for development using scrum, the specific requirements for that particular project is stated by creating a set or development requirements, which are termed as user stories in scrum. Usually the product owner creates the product backlog – the list of requirements needed to develop the project. The product backlog items are referred to as user stories by scrum professionals. Once the product requirement list is created, a small set of the requirements (user stories) are transferred to the sprint backlog during the sprint planning meeting for development purposes. The stories are explained to the team members in the first half of the sprint planning meeting. During the second half, team members distribute the stories after breaking them down into development tasks. A sprint backlog is prepared in this way. Subsequently, the team starts developing the functionalities of the user stories during the daily sprint. In scrum, the entire project is governed on the basis of the user stories.

The official scrum guide does not attempt to provide a specific definition that can describe the “structure” of a particular user story. The guide actually explains what a user story is, and what part it is supposed to play in the project. It fails to provide a standard format which can explain as to how a user story should really look like. Maybe, the reason why the guide fails to provide a structural definition is because development requirements can vary from one particular project to another.  So, it becomes difficult to standardize a specific format compatible to all types of projects.  The guide, however, states that the user story should ideally be composed of three constituent parts, or include there main aspects:

1.     A written description or a graphical representation of the entity which forms a part of the project

2.     A detailed conversation, or an explanation which additionally describes the functionality in greater details

3.     The acceptance criteria or “Done” meaning which specifies what the entity should include, how it should function, and the particular manner how it should migrate or integrate into the project

What should be considered while writing or creating user stories

While writing the user stories, certain points are important, and should be adhered to for the user stories to be effective and developmental:

·       Stakeholders should create or write the user stories

The investors and the stakeholders are funding the project for financial gains. Each project has a financial value attached to it in terms of how much the project will be worth in the market. The stakeholders know which user stories are important, and which functionalities will increase the value of the project. Therefore, they are the ideal individuals to define and create the list of requirements or the user stories. The product owner carries out the work on their behalf, and represents their interests while the project is being implemented.

·       Using simple tools to represent user stories

In the manual system, stories are written down on index or story cards specially designed for scrum. The scrum index cards are very convenient to work with, and are generally pinned on the scrum board while the sprint is underway. It is important to use a tool that is small in size, so it can be easily stored and pinned on the scrum board. It should be easily readable, simple to understand, and effective. The more simple and effective the tool is, the easier it would be for the team to understand and use it.

·       Time to be allotted to the user story

Scrum advocates time bound activities. Each activity in scrum has a certain duration associated with it, and is “time boxed”. It is important not to exceed the time limit to get the most out of scrum. Each user story is allotted a certain duration within which its development should be completed. It is essential that each user story is completed in the time allotted to it since it has a certain importance value (story points) attached to it. The project turns out to be cost effective only when the right duration of time is allotted to each user story, and each story is completed in the time allotted to it. If the time limit is not allotted, the project becomes expensive and its ROI decreases.

·       Describing and stating important non-functional aspects

Certain user stories need to be explained in further details so the team members can properly understand them. The user stories may be very important in terms of how they provide a solution for a particular end-user related requirement. They may or may not be technically complex, but it may be important for the team members to know what part the user stories are likely to play, and how much important they are as far as the overall project development is concerned. Such non-technical aspects of user stories should be explained properly so a better overview and understanding of the project related requirements is availed.  

·       Fixing the story priority

Each user story has a certain level of importance attached to it development. It is important to prioritize the user stories, so the correct time can be fixed for its development. Important user stories, or those which have more importance attached to their development, should be assigned a higher priority, and sufficient time should be allotted for completing them. On the other hand, less important stories ought to be assigned less time and priority because they do not carry much financial value with regards the functionality they offer. .

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Does Agile Exist Once You Implement It In Your Project?

As on today, if you search for Agile, or Agile related information over the internet, you will be greeted with search result pages displaying all sorts of information pertaining to Agile – right from Agile training and coaching to Agile gurus offering their “esteemed” insights and experience relating to various Agile frameworks. More recently, it has become very common to see scaled versions of Agile appearing in the searches – SAFe, Scaled Agile, ScrumButs, AgileLive, Jira Agile, Quickscrum - the list is not big but worthy of being considered – and all of them proclaiming their efficiency in being “effective”, and above all “Agile”. It would be wonderful to know more about these versions, but a basic question always keeps on popping up – Is the client really following Agile in a true sense? Are you a hard-core Agile supporter or a ScrumBut? Maybe, it would be more worthwhile to ascertain whether you, or your client, are in fact following Agile in the first place, let alone other scaled versions of Agile.

Here are a couple of pointers to help you know if you are “Agile” or not.

Is development carried out through iterations?

Needless to say, the main purpose of implementing an Agile framework is to benefit through product increments in a consistent manner. Nobody can claim they’re following Agile if their project development process does not support regular product increments at the end of sprints. In addition to iterative development, Agile implementation should also support dynamic collaboration – sharing of feedback and information amongst the product owner, scrum master, scrum team, and the stakeholders. Iterative development and collaborative nature are Agile trademarks, and it is most essential for organisations to support these features if they claim to be Agile.

Can changes be incorporated during the product development cycle?

One of the main reasons why people opt for Agile is its ability to incorporate changes in the product definition even while the product development process is currently underway. It is a unique selling feature of all Agile frameworks, and is synonymous with developing a project while still maintaining its business value – at all times. Irrespective of the changes taking place in the market – whether big or small – the project development process should have, and retain, its capability to dynamically change the functionality developed, and offered, by the product features as and when necessary. Agile projects should support this feature.

Can development be carried out in “bits and pieces” rather than “as a whole”?

Perhaps what makes Agile frameworks so unique are their iterative structures supporting daily sprints. In scrum or XP, the product development is carried out in the form of daily sprints. Special events are held to plan the sprint (the sprint planningmeeting) and ensure that proper and acceptable product increments are availed at the end of sprints (sprint reviews and retrospectives). The development carried out in “bits and pieces” should result into shippable functionality (successfully developed user stories), and should also be acceptable to the project owners (stakeholders). “Small sized” consistent development, which is bug free, should have the capability to later integrate in a correct functional manner so as to form the “complete” product – an euphemism which conveys “Development in pieces to be later integrated to form the actual product.”

As on today, organisations are not just limited to using traditional versions of Agile frameworks. There are subtle variants, which can be scaled up or down as per the need, and which can be “tailored” to meet the unique project development needs of business concerns. It may not be possible to state or define the exact set of parameters which a project management methodology, or framework, should satisfy to be considered Agile, since Agile is all about “inspecting” and “adapting”. The main essence of Agile lies in its ability to change itself, its working, and mould itself to suit the specific development related needs, as the case may be.

However, it may be certainly possible to “check” for some “trademark” features to ascertain whether Agile exists in a project or not.

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Source:-  

http://EzineArticles.com/8576627

Quickscrum - Tool to Consider

This tool for managing projects scrum type, to manage in a simple way the entire project, ie customer, product owner, members, assignments, sprints, priorities, task description, and even even graphs showing progress and evolution .

It's kind of collaborative, allowing dragging of objects, as is done for example in Trello , app that we use and we are very pleased also.

It can be used in free mode, up to 5 users, 3 projects but without any ability to store files, while offering other alternatives (fee-and not so expensive) that increase performance, of course. Right?

Say to prove it is worth it because it really is very easy and convenient to use.

To access the official site, I leave the link:  http://www.quickscrum.com

If someone was using it, would be nice to tell us what your opinion on this software is because it's like everything else, as you will be entering information and interacting with the app, you are giving certain situations to solve.

One thing I asked was if the development team can connect to applications like: Test link, Mantis or Redmine, and I responded that for the next release plan to incorporate a bug tracking.

It will be a matter of following your steps and see how this another module that also serves both us us.