Showing posts with label scrum guide. Show all posts
Showing posts with label scrum guide. Show all posts

Monday 21 July 2014

What Should The Perfect And Ideal Daily Stand-Up Scrum Meeting Consist Of As Per The Official Scrum Guide?

The daily stand-up scrum meetings play a vital role in ascertaining that the development activity is carried out in a sustained manner. The meetings are usually time boxed to 5–15 minutes and are held standing up to remind people to keep the meeting short and to-the-point. Stand-up scrum meetings also help to find potential pitfalls experienced during ongoing sprints. It is important to know how the daily meetings are carried out, and what they should ideally consist of. On the basis of official scrum guide specified by Jeff Sutherland and Ken Schwaber, the originators of scrum methodology, the article tries to explain in details about the daily scrum meetings.

·       Who should attend the meeting?
Everyone associated with the scrum project should attend the meeting. It is important for the scrum master and the team members to remain present, while the product owner and stakeholders too can remain present if they desire to do so.

·       What should be discussed during the meeting?
It is very important to remain focused and only discus about those topics which are directly related and associated with the sprint activity. The attendees should try not to wander off the main topic and discus about other trivia which are not pertaining to the scrum activity. In fact, the guide is specific about discussing topics which are directly connected to the sprint to be carried out during the particular day, even other topics dealing with the project, or project related issues should be avoided during the stand-up meetings. There are special provisions like the sprint retrospective meeting to discuss about such issues.The main topics to be included during the meeting should consist of:
-      What tasks were accomplished during the sprint carried out the day before?
-      Which tasks are to be developed today?
-      Did the particular team member face any problems or impediments during the sprint implementation? If so, what were they?
  
·       In what order should the discussions be carried out?
There is a lot of flexibility while deciding about the order in which the discussions can be carried out during the meeting. Team members can take turns in discussing about what they have achieved, and what they plan to do on the particular day. Alternatively, the scrum master may decide who should speak first and which team member should follow the discussion. A popular method is to take up discussions regarding important tasks first, followed by the order of priority. The order of discussion can vary from project to project, and from need to need. 

·       Where and when should the meetings be held?
The stand up meetings should be ideally held at the place of work, and in front of the task board. While they can be conducted almost everywhere, including conference rooms, holding the meetings in the actual place of work can help the team members to remain more focused and target oriented. The meetings should be held before the daily sprint is initiated.

·       How to sustain the energy levels during the meetings?
The stand up meetings are also commonly referred to as “huddles” by many people, simply because each team member stands very close to the next one during the meeting. The scene is much similar to the scrum used in rugby. The proximity often encourages the team members to become proactively involved in the discussion. The energy levels start rising up as each team member briefly, and professionally, discusses and outlines his or her activity for that particular day. The meeting is to be held in such a manner that the “atmosphere” becomes charged up with anticipation, and each member focuses upon the goals he or she plans to achieve during the sprint carried out that day.


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Monday 31 March 2014

All about How To Hold Conventional And Non-Conventional Scrum Meetings

In many ways, scrum is all about meetings. Once the product backlog is created by the product owner, the meetings starts, and keeps on occurring until the entire project is completed. While some of the meetings such as the sprint planning, sprint review, and the sprint retrospective are “planned” meetings, and the scrum guide lays down clear guidelines as to how they should be conducted and what should be availed from them, it may be required to hold special meetings as and when needed to streamline the scrum process. The scrum guide does not mention anything about non-standardized meetings, or those which have been called impromptu. It is important to plan and organize such meetings to make them effective in scrum. 

1.    Meet only if required
First and foremost, if the information can be conveyed through a memo, emails, or a small presentation, don’t conduct the meeting. One of the key management strategies is to identify the nature and requirement of conveying the information to team members. If the nature of information is “simplex” i.e. information needs to be conveyed only “one way”, a lot of time can be saved by just sending a memo. Typically, the scrum master or the product owner may need to brief up the team members regarding the feedback availed from the stakeholders, or just let the team know about the time a particular meeting is scheduled. In such instances, it is not required to hold a special meeting to convey “one way” information since a feedback or further discussion is not expected or required with respect to the message conveyed.

2.    Set up clear objectives for the meeting
If a meeting is supposed to be held, it should have an objective! It is meaningless to conduct meetings where objectives are not clearly explained and the team does not have any idea why the meeting is called for, or what is planned to be done in the meeting. A proper agenda should be created beforehand and conveyed to the team well in advance so the team knows why the meeting has been called, and what is going to be discussed in it. 

3.    Instruct the members to prepare for the meeting
If you find it necessary to hold the meeting, and have prepared an agenda to explain what you plan to discuss in the meeting, it is recommended you instruct or inform the team members how they ought to prepare for the meeting. Ideally, a list should be prepared explaining what is expected from the team member, and what activities the particular member should carry out before attending the meeting. If you have team members belonging to specific groups depending upon their area of work and specialization, you could prepare a common list of instructions stating what and how each member in the group should do to ensure their participation in the meeting is a positive one. 

4.    Prepare a plan of action
Now that you have done everything to make your meeting a successful one, it is important you achieve the objective of holding your meeting in the first place. It is important to inform the team members what they are expected to do once the meeting is completed. More than often, people attend meetings and simply forget about what was discussed and whether the objective of holding the meeting was satisfied once the meeting is over. The reason why this happens is there is no “Call-to-action” linked with the particular meeting. Each member should know that he or she is supposed to do to complement the meeting, and ensure its objectives are properly fulfilled.Read more on https://www.apsense.com/article/all-about-how-to-hold-conventional-and-nonconventional-scrum-meetings.html


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Wednesday 19 March 2014

The Purpose And Goals Of Carrying Out Product Backlog Refinement In Scrum

The official scrum guide mentions about carrying out routine maintenance activities to update the product backlog, or to carry out the product backlog refinement. The exact time to be invested in the grooming activity depends upon the management, and how scrum is to be implemented in the project. A rule-of-the-thumb followed is to put in approximately 10% of the time utilized during the sprint activity, into the grooming activity. It is important to be clear regarding some of the aspects associated with product backlog refinement.

Purpose and goals of carrying out the refinement
The primary reason why the product backlog should be refined is to update or rebuild the backlog so that it remains consistent with the requirements provided by the stakeholders with regards the new features and functionalities to be included in the project. Another reason is to review existing user stories or product backlog items and decide whether they are still useful or pertinent from the development point of view, and to update the acceptance criterion and the explanation detailed in each PBI.  

It is recommended to use the “DEEP” method - detailed appropriately, estimated, emergent, and properly ordered – while prioritizing the user stories within the backlog. Larger stories or epics should be systematically broken down in to more manageable smaller ones, proper estimation by assigning relevant story points to the PBIs should be carried out,  user stories should be rearranged as per the new priorities,  and the queries regarding the development of user stories during the sprint should be effectively answered by the product owner. Whenever a meeting is planned to refine the PBIs, the objective should be to carry out enough refinement work so that it lasts for at least three future sprints.   

Duration and frequency of the grooming activity
Each activity and meeting is time boxed in scrum. Following the same principle, the product backlog refining or grooming activity should be time boxed too. However, in practice, there is no pre-designated activity or a meeting for planning and carrying out the product backlog refinement activity in the same manner as the sprint planning meeting and the sprint retrospective meeting is held. Backlog grooming is carried out more as a routine activity than anything else in scrum, and the guide does not exactly specify how much time or efforts should be invested in the activity. Perhaps a possible reason could be that the product development and creation of product backlogs vary from project to project, and it is difficult to standardize how the grooming activity should be carried out since the size and nature of the product backlog cannot be adjudged. Read more on http://ezinearticles.com/?The-Purpose-And-Goals-Of-Carrying-Out-Product-Backlog-Refinement-In-Scrum&id=8381136

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Wednesday 12 March 2014

Reasons for Carrying Out the Product Backlog Grooming Activity

What is product backlog grooming?
The main objective of the backlog grooming session is to improve the product backlog and rearrange the user stories or the product backlog items in accordance to the new priorities determined by the stakeholders or the team members. Grooming sessions can also be held to verify the product backlog items whether they have the information necessary to develop the user stories in a more efficient manner. The scrum guide does not try to define what a backlog grooming session actually is because the “grooming” activity may vary from project to project. It is difficult to standardize the process so that it can suit all types of projects. The grooming session are generally held to:
·       Write or rewrite the product backlog items or user stories if they are not properly stated or described
·       Reschedule or reprioritize the product backlog items based upon the recent updates provided by the stakeholders
·       Segregate epics or large user stories into smaller and more manageable ones
·       Re-estimate the story points linked with the user stories
·       Update or add new acceptance criteria to the user stories

·       Analyze the product backlog for planning purposes

 Product Backlog Grooming

Different reasons why the product backlog is refined
The product backlog can be rescheduled or refined for a number of reasons depending upon the changes occurring in the market conditions or new features demanded by the end users. At times, it becomes necessary to weed out less important tasks and replace them with effective ones. The product owner may decide to reprioritize the backlog if he or she feels some of the user stories need to be developed on a priority basis. Usually, the product backlog grooming activity or product refinement is carried out because of three main reasons:

1.    Refinement carried out by the stakeholders
As the market conditions keep on changing over time and new competitive products are launched, it becomes necessary for the stakeholders to do away with some of the functionalities in the product which have become obsolete and are no longer needed. It is meaningless to spend time and efforts over features which are not likely to score for the product in the market, and which no longer have a selling value. The investors and stakeholders remain in touch with the ongoing market trends, what the end users require, and how the selling value of the product can be increased by introducing new set of features and functionalities while the product is being developed. The stakeholders may decide to “overhaul” the project by removing some of the features and functionalities, and replace them with new ones, which have added market and selling values.

2.    Informal product backlog grooming
One of the important objectives of carrying out the product grooming activity is that the team members too attend the grooming sessions, and it offers an opportunity for the product owner to explain the user stories to the development team. The product owner takes the opportunity to describe and explain the new set of product backlog items to the team members and answer questions regarding the business values of the user stories. It is a great way of understanding what the product eventually focuses to do when it is launched in the market and how it is supposed to behave when fully developed. Generally, the grooming sessions are succeeded by the sprint planning meetings, and the team is able to prepare in advance for the planning meetings in a more meaningful manner. Since the team members become more familiar with the exact functionality associated with the user stories, it becomes easy for them to segregate the user stories into development tasks during the second half of the sprint planning meeting.

3.    Periodic refinement carried out by the team members
It is important to carry out “routine maintenance work” and keep the product backlog “in shape” so it becomes easy to plan the sprints. As the sprints progress and development is carried out during the sprinting sessions, some of the tasks are completed and new functionality is developed. At time, the functionality developed can be shared with other resources to be developed, and it is important to identify such resources so duplicate or repetitive development activity can be avoided and time can be saved. The grooming session help to weed out the repetitive tasks and get the backlog back into “shape”. It also provides an opportunity to the team members to ask for clarifications and demand explanations for the stories they find it difficult to understand to the product owner.  

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Tuesday 25 February 2014

What Should the Perfect And Ideal Daily Stand-Up Scrum Meeting Consist Of As Per the Official Scrum Guide?

The daily stand-up scrum meetings play a vital role in ascertaining that the development activity is carried out in a sustained manner. The meetings are usually time boxed to 5–15 minutes and are held standing up to remind people to keep the meeting short and to-the-point. Stand-up scrum meetings also help to find potential pitfalls experienced during ongoing sprints. It is important to know how the daily meetings are carried out, and what they should ideally consist of. On the basis of official scrum guide specified by Jeff Sutherland and Ken Schwaber, the originators of scrum methodology, the article tries to explain in details about the daily scrum meetings.

·       Who should attend the meeting?
Everyone associated with the scrum project should attend the meeting. It is important for the scrum master and the team members to remain present, while the product owner and stakeholders too can remain present if they desire to do so.

·       What should be discussed during the meeting?
It is very important to remain focused and only discus about those topics which are directly related and associated with the sprint activity. The attendees should try not to wander off the main topic and discus about other trivia which are not pertaining to the scrum activity. In fact, the guide is specific about discussing topics which are directly connected to the sprint to be carried out during the particular day, even other topics dealing with the project, or project related issues should be avoided during the stand-up meetings. There are special provisions like the sprint retrospective meeting to discuss about such issues.The main topics to be included during the meeting should consist of:
-        What tasks were accomplished during the sprint carried out the day before?
-        Which tasks are to be developed today?
-        Did the particular team member face any problems or impediments during the sprint implementation? If so, what were they?
  
·       In what order should the discussions be carried out?
There is a lot of flexibility while deciding about the order in which the discussions can be carried out during the meeting. Team members can take turns in discussing about what they have achieved, and what they plan to do on the particular day. Alternatively, the scrum master may decide who should speak first and which team member should follow the discussion. A popular method is to take up discussions regarding important tasks first, followed by the order of priority. The order of discussion can vary from project to project, and from need to need. 

·       Where and when should the meetings be held?
The stand up meetings should be ideally held at the place of work, and in front of the task board. While they can be conducted almost everywhere, including conference rooms, holding the meetings in the actual place of work can help the team members to remain more focused and target oriented. The meetings should be held before the daily sprint is initiated.

·       How to sustain the energy levels during the meetings?

The stand up meetings are also commonly referred to as “huddles” by many people, simply because each team member stands very close to the next one during the meeting. The scene is much similar to the scrum used in rugby. The proximity often encourages the team members to become proactively involved in the discussion. The energy levels start rising up as each team member briefly, and professionally, discusses and outlines his or her activity for that particular day. The meeting is to be held in such a manner that the “atmosphere” becomes charged up with anticipation, and each member focuses upon the goals he or she plans to achieve during the sprint carried out that day.

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